Minutes 01-04-2001
Hillsdale Housing Commission
45 N. West Street Hillsdale, MI  49242
Phone: (517) 439-1210 Fax: (517) 439-9577 E-mail: mail@hillsdalehousing.org

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Minutes - Regular Meeting January 04, 2001

Call to Order

The regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, January 04, 2001, and was called to order at 12:05 p.m. by Vice president Field.

Roll Call

Present were:

Vice president Field, Commissioners Skiver, and Fowler. 

Absent was:  

President Vear and Commissioner Doty, excused.

Also present were:

Executive Director Alton Cousino, Maintenance Supervisor Paul Piper, Secretary Vickie VanVlerah, Housekeeper Luanne Lehman, and the following Hilltop Apartments residents: Ella Asaro (311), Joyce Johnson (402), Wilma Hyatt (215), Gerald St. Peter (210), Betty Blair (205), Archie and Renda Hicks (111), Joy Pauley (309), Theresa Geren (202), and Rolene Scheick (303).

Minutes - Regular Meeting December 07, 2000

Commissioner Fowler, supported by Commissioner Skiver, moved to approve the minutes of the regular meeting held December 07, 2000 as submitted. The motion carried unanimously.

Report of Maintenance

Unit Turnover

Maintenance Supervisor Paul Piper presented a report on unit turnover times at Hilltop Apartments

Landscaping

Mr. Piper reported receipt of a letter from Executive Green Landscaping, guaranteeing the installation of the remainder of contracted landscaping materials at Hilltop Apartments during the next planting season.  

In-House Antenna System

Mr. Piper reported that Frank Electronics completed repairs on the antenna system at Hilltop Apartments and noted that the Community Room television circuit had not been included in the repairs. 

Pay Phone

Mr. Piper reported the purchase and receipt of a pay telephone for the lobby of Hilltop Apartments and stated his intention to install the phone in the vestibule in the near future.

Door Locksets

Mr. Piper presented his opinion that apartment door locks at Hilltop Apartments appear to be functioning properly. However, Mr. Piper stated his intention to continue researching the replacement of apartment door locks.

Accounts Payable Report/Bills

Bills in the amount of $18,256.17 were presented for payment. Commissioner Fowler, supported by Commissioner Skiver, moved to accept the Accounts Payable Report and pay the bills as presented. The motion carried unanimously.

Visitors with Commission Business

Directors Report

Operations

 

1 Br.

 

2 Br.

 

Move-Ins:

0

0

 

Move-Outs:

1

0

 

Vacancies:

5

0

 

Approved Applications:

4

0

 

Applications in Processing:

8

0

 

Applications on Waiting List:

1

1

QHWRA

Optional Income Deductions

Executive Director Alton Cousino provided each Commissioner with a draft revision of the Commissions existing Admissions and Continued Occupancy Policies.  The draft revision included changes which would incorporate recent changes in federal law which would allow optional income deductions for working families at Hilltop Apartments.  

Mr. Cousino recommended modifying the submitted draft policy to limit the maximum amount of income deductions for child support payments to the existing income deduction amount allowed for families with children in residence. Commissioner Fowler, supported by Commissioner Skiver, moved to post the draft policy with the recommended change for public comment.  The motion carried unanimously.   

CFP Progress Report

CFP 2000 Report

Director Cousino stated that Capital Fund Program funds had been approved and stated that he intended to submit an operating budget to HUD in the near future.

Unfinished Business

Pet Deposit/Non-refundable Fee

Director Cousino provided each Commissioner with a copy of a change to the Commissions existing Pet Policy, in response to the Commissions attorneys written recommendations.  Mr. Cousino reported that the changes included abolishment of the $300 pet deposit, establishment of a one-time nominal fee for pet owners, and abolishment of fines for noncompliance with the Pet Policy.  Commissioner Fowler, supported by Commissioner Skiver, moved to post the Pet Policy for public comment for thirty days. The motion carried unanimously.

Staff Wage Rates/Salaries

No action occurred on this item.  Director Cousino reported that a wage rate survey was currently in analysis and would be presented to the Commission upon completion.

Hilltop Apartments Resident Association

Director Cousino reported that a meeting had been held with the Residents of Hilltop Apartments in an effort to re-establish a Residents Association. He stated his opinion that the Associations by laws were too restrictive and stated that he intended to research by-laws at other PHAs in the near future.

Hilltop Apartments Alarms Monitor

No action occurred on this item.  Director Cousino reported that no alarms monitor had been hired. Mr. Cousino stated that he would continue the search for a monitor at Hilltop Apartments. 

New Business

Resolution 2001-11, Allowing Access to Apartments by Emergency Personnel

Commissioner Fowler, supported by Commissioner Skiver, moved to adopt Resolution 2001-11, allowing access to apartments by emergency personnel, as presented. The motion carried unanimously.

Adjournment

Vice President Field declared the meeting adjourned at 12:35 p.m.

Respectfully submitted,

Victoria J. VanVlerah, 
Secretary, Hillsdale Housing Commission