Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
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| Minutes - Regular Meeting June 03, 2004 Call to OrderThe regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, June, 03, 2004, and was called to order at 12:15 p.m. by President Karri Doty. Roll Call
Additions to AgendaThere were no additions to the agenda. Minutes - Regular Meetings April 01, 2004 and May 06, 2004Commissioner Skiver, supported by Commissioner Field, moved to accept the minutes of April 01, 2004 and May 06, 2004 as presented. The motion carried unanimously. Residents and Visitors with Commission BusinessHARA ReportHARA President Betty Blair reported that the association is working on the officer’s election to be held in July, 2004. Ms. Blair reported that there is currently one nominee for each position thus far, but would like to see at least two nominees for each. Accounts Payable Report/BillsBills in the amount of $24,246.64 were presented for payment. Commissioner Eames, supported by Commissioner Field, moved to accept the accounts payable report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportUnit TurnoversMaintenance Supervisor Paul Piper reported 1 turnover in the month of June; completed in 27 days and 2 unit turnovers in process. Cycle PaintsMr. Piper reported that nine units were scheduled for cycle painting in July, 2004 Annual Emergency Power Inspection/ServiceMr. Piper reported that Bridgeway Power had been contracted to perform the annual generator inspection/service at Hilltop Apartments. Mr. Piper also reported a 3% cost increase from the previous year. Mr. Piper stated that the annual service would be scheduled for the near future. GreenhouseMr. Piper reported that the greenhouse purchased in the spring was doing well and that he and Maintenance Person Luanne Lehman have been pleased with the results. Executive Director’s Report
HUD Management/Fair Housing ReviewDirector Cousino reported that the final reports for both the Management and Fair Housing Reviews performed in April will be delayed. Mr. Cousino reported that the results of the reviews would be presented to the board upon receipt. Door RemovalDirector Cousino reported that a request had been made by a Hilltop Apartments resident to have a bedroom door removed in a handicapped accessible apartment. Mr. Cousino stated that he was unsure at this time if this request could be granted. Mr. Cousino stated that REAC may require a door on a bedroom entryway and that he will also have to research local, state and federal codes to determine if a door is required or not. Mr. Cousino stated that this information would be presented to the board once it is obtained. Tenant BingoDirector Cousino addressed the matter of Hilltop Apartments residents playing Bingo in the Community Room of Hilltop Apartments. Mr. Cousino reported that the residents would like to be able to play Bingo for money; however this is not acceptable to do so in a federal building. Mr. Cousino stated that he has been researching this and has found that it could be possible if HARA obtains and completes a tax exempt form. Mr. Cousino will keep the board and HARA as information is gathered. Continuum – Rural Homelessness InitiativeDirector Cousino reported that the Continuum of Care had recently submitted an application for new funding under HUD and MSHDA’s Rural Homelessness Initiative program, but not received approval. Mr. Cousino stated that he had attended a debriefing and learned that a score of 70 had been received, but a 75 was needed for approval. Mr. Cousino stated his opinion that the application appeared to be directed more towards urban continuums rather than rural. Mr. Cousino stated that the board was planning to apply again next year. Grant ReportsCFP 2004Director Cousino reported that these funds are to be expected to come in August or September. No action was taken on this item. Reports of Committees and SubcommitteesThere were no reported of committee or subcommittees. Unfinished BusinessDraft By-Laws Revision – Removal for AbsenteeismDirector Cousino reported that he had met with legal counsel regarding the draft revision to the Hillsdale Housing Commission By-Laws in respect to removal from the board for absenteeism. Mr. Cousino stated that he is currently redrafting the language in accordance with the recommended changes and will present the draft copy for the board’s consideration. No action need be taken on this item at this time. Proposed ACOP ChangesDirector Cousino reported that he is currently in the process of redrafting the Hillsdale Housing Commission ACOP to remove federal preference language. A copy of the draft will be presented upon completion. No action need be taken on this item. New BusinessResolution #HHC 2004-16 HHC FYE 06/30/2004 Budget Revision #01Director Cousino distributed copies of the annual close-out budget revision to the Commissioners. Mr. Cousino stated that this budget revision balances accounts at the close of the fiscal year. Mr. Cousino pointed out that due to HUD’s untimely release of funds and unforeseen expenditures, the budget resolution reflects an approximate $40K reduction in operating reserves. Mr. Cousino further stated that although receipt of allocated funds is anticipated in the near future, the budget will have to be closed out with this reduction, which may ultimately affect the Housing Commission PHAS score. Mr. Cousino recommended adoption of Resolution #HHC 2004-16. Commissioner Field moved to adopt resolution # HHC 2004-16 Hillsdale Housing Commission FYE 06/30/2004 Budget Revision #01. Commissioner Eames supported the motion and the motion carried unanimously. AdjournmentCommission Edna Skiver, supported by Commissioner Field, move to adjourn. The motion carried unanimously, and the meeting adjourned at 12:42 p.m. Respectfully submitted, Michelle Loren, Administrative Assistant | |||||||||||||||||||||||||||||||||||
