Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
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| Minutes - Regular Meeting August 05, 2004 Call to OrderThe regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, August 05, 2004, and was called to order at 12:10p.m. by Vice president Terry Vear. Roll Call
Additions to AgendaDirector Cousino reported one addition to the agenda under new business that did not appear on the Agenda. Mr. Cousino asked that the adoption of Resolution #HHC 2005-01 be added to the agenda under New Business. Minutes - Regular Meeting July 08, 2004Commissioner Eames, supported by Commissioner Skiver, moved to accept the minutes of the July 08, 2004 regular meeting as presented. The motion carried unanimously. Residents and Visitors with Commission BusinessHARA ReportHARA President Mike Pulley reported that the new HARA Board was settling in and that all had gone well with the change of hands for some of the Board seats. Accounts Payable Report/BillsBills in the amount of $21629.42 were presented for payment. Commissioner Eames, supported by Commissioner Skiver, moved to accept the Accounts Payable Report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportUnit TurnoversMaintenance Supervisor Paul Piper reported 1 unit turnover for the month of July and 3 turnovers currently in process. Cycle PaintingMr. Piper reported that cycle paints for the year would be completed within one week. Accessible Unit Refrigerator ReplacementMr. Piper reported that a refrigerator was in need of replacement in a handicapped accessible unit. Mr. Piper explained that after contacting different manufacturers as well as Fair Housing, he was unable to locate a specified ADA Compliant refrigerator. Mr. Piper reported that he found two models which fall within the guidelines. One model would reduce a considerable amount of cupboard space under the countertop and make reaching low a problem for a handicapped person. The other model was a side-by-side model. With a side-by-side model, the only hindrance is that the temperature controls are out of reach. Mr. Piper stated that the temperatures could be set upon installation, and should not cause a problem. Resident Vicky Carpenter (101), who is confined to a wheelchair, was present at the meeting and stated that the side-by-side was, in her opinion, the better of the two options. Mr. Piper recommended that a side-by-side model was the best option for replacement. Commissioner Eames moved that a side-by-side refrigerator be purchased as a replacement. Commissioner Field supported that motion and the motion carried unanimously. Executive Director’s Report
Silent AuctionDirector Cousino recommended that a silent auction be held in order to dispose of several items currently in the maintenance shop. The Board was in unanimous agreement to hold a silent auction. Mr. Cousino will submit a list of items at the next regular meeting. Upfront Income VerificationDirector Cousino reported that the Commission had recently received notice of HUD new Upfront Income Verification System requiring all employees who access resident/applicant files to execute this agreement. Mr. Cousino reported that the UIV agreement made those employees with access to those files responsible for restricting access to that data to authorized parties. Mr. Cousino reported that the Housing Commission has already been observing this system during his tenure with the Housing Commission. HUD Notice PIH-2004-11Director Cousino reported that he had received Notice PIH-2004-11 from HUD. This notice refers to the new Medicare Prescription Discount and how it affects rent calculations for recipients. Mr. Cousino stated that under this notice, the full cost of the prescription will be counted as a medical deduction for the recipient rather than the actual out-of-pocket expense incurred to the recipient during recertification. Mr. Cousino stated that although this sounds like a good thing to do for the recipient (get a reduction in prescription cost without increasing the rent), it is in conflict with U.S. Code. Mr. Cousino stated that he fully expects a retraction or “suspension” similar to the implementation of Community Service. Grant ReportsCFP FundsDirector Cousino reported that he has received notice that the CFP 2004 Grant funds should be available September 14, 2004. Reports of Committees and SubcommitteesThere were no reports of committees or subcommittees. Unfinished BusinessDraft By-Laws Revision – Removal for AbsenteeismDirector Cousino reported that, as discussed at the last meeting, he had spoken with City Manager Tim Vagle regarding a spot on the City Council’s agenda for the draft modification of the By-Laws. The request is currently under consideration by Mr. Vagle. No action need be taken on this item at this time. Proposed ACOP ChangesAbolish Federal PreferencesMr. Cousino reported that the proposed change to the ACOP abolishing federal housing preferences had been posted after approval at the last meeting. Because the thirty days for public comment has not expired, no action need be taken on this item at this meeting. Applicant-Completed Application System Director Cousino reported that the applicant-completed application discussed at previous meetings is currently being developed and will be presented upon completion. Employee Health Insurance Waiver Director Cousino reported that he had scheduled a meeting with legal counsel to address the items discussed at the last meeting concerning employee health insurance benefits. No action need be taken on this item at this time. New Business200 Energy AuditDirector Cousino reported that he had recently received the FY 2004 Energy Audit. The materials have been reviewed and it has been determined that no major changes need to be made at this time. Director Cousino recommended that the Board accept the Energy Audit at this meeting. Commissioner Eames, supported by Commissioner Field, moved to accept the FY 2004 Energy Audit. The motion carried unanimously. Resolution #HHC 2005-01 – Write Off Bad DebtDirector Cousino reported that an uncollectible bad debt had been carried on the books sine FY 2001. Under the new accounting system, GASB-34, this amount should be cleared from the account. Resolution #HHC 2005-01 writes off this debt. Director Cousino recommended the adoption of Resolution #HHC 2005-01. Commissioner Eames, supported by Commissioner Field, moved to adopt Resolution #HHC 2005-01. The motion carried unanimously. AdjournmentActing President, Vice president Vear adjourned the meeting at 12:52 p.m. Respectfully submitted,
Michelle Loren, Administrative Assistant | |||||||||||||||||||||||||||||||||||
