Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
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| Minutes - Regular Meeting October 07, 2004 Call to OrderThe regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, October 07, 2004, and was called to order at 12:15 p.m. by President Karri Doty. Roll Call
Additions to AgendaThere were no additions to the agenda. Minutes - Regular Meeting September 02, 2004Vice president Vear, supported by Commissioner Field, moved to accept the minutes of the September 02, 2004 regular meeting as presented. The motion carried unanimously. Residents and Visitors with Commission BusinessHARA ReportThere was no report given by HARA. The board requested that the HARA officers be invited to attend future meetings if they so desire. Satellite InstallationResident Marlene Donihue (203) addressed the matter of the installation of a satellite dish as had been a topic of discussion at a previous meeting and special resident meeting. Ms. Donihue questioned the time frame for said installation. Director Cousino responded that until there is adequate funding for such a project, the installation of a satellite system would be on hold. In-house Antennae ReceptionResident Bernadine Laser (103) commented that the T.V. reception from the in-house antennae system had been very poor for residents at Hilltop Apartments. Ms. Laser stated that there were very few channels coming in on the residents’ televisions. Maintenance Supervisor Paul Piper responded that he had only recently been informed of the problem and would look into the matter. Accounts Payable Report/BillsBills in the amount of $30,821.99 were presented for payment. Commissioner Skiver, supported by Vice president Vear, moved to accept the Accounts Payable Report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportUnit TurnoversMaintenance Supervisor Paul Piper reported one unit turnover completed during the month of September and one currently in process. Hilltop Apartments Fair Parade FloatMr. Piper reported that the float built by the staff of Hilltop Apartments turned out great. Although no award was received, several people felt one should have been! Pest ControlMr. Piper reported that, as discussed at the last meeting, the pest control contract with Knott’s Pest Control was up for renewal in November. Mr. Piper stated that a contract had been made with Eradico for future service. Digital Security SystemMaintenance Supervisor Piper reported that he and Director Cousino had met with a Comtronics representative to discuss replacement possibilities for a new digital security system. Mr. Piper stated that quotes from other security system companies would be gathered and presented at a later meeting. Window WashingMaintenance Supervisor Piper reported that he was not sure that time would allow for completion of the outside window washing for residents this year. Mr. Piper stated that the large number of unit turnovers these past months had not allowed him the time necessary to do so. Mr. Piper did state however, that he still planned to complete the window washing if at all possible. The board suggested that outside window washing services be contacted for quotes. Mr. Piper stated that he would obtain quotes for this service. Executive Director’s Report
Community Service SuspensionDirector Cousino reported that, since the Board’s decision at a previous meeting to suspend the implementation of community service at Hilltop Apartments, other groups have suspended implementation as well. PHADA and other HAs are currently challenging community service. Mr. Cousino also stated that the first evictions under the Community Service Notice should be tried in December or January and he will keep the board updated as to the outcome. Congress’s Stop-Gap Spending MeasureDirector Cousino reported that Congress has not yet passed a resolution for Federal Fiscal Year 2005. Mr. Cousino pointed out that a budget has not been approved in 4 years. As of 10/01/04, a continuing resolution was passed providing funding through 11/20/04. Until a budget is approved, there is no guarantee for continued funding. Parade FloatDirector Cousino furnished pictures of the Hilltop Apartments float entered in the Hillsdale County Fair Parade on September 27, 2004. Mr. Cousino also thanked resident Ella Asaro (311) for riding along on the float. Exercise ClassesDirector Cousino requested that Administrative Assistant Michelle Loren present information concerning the start of exercise classes for the residents of Hilltop Apartments. Ms. Loren reported that Phyllis xxxx had approached the office staff with the idea of holding chair exercise classes in the Community Room of Hilltop Apartments. With Board approval, the exercise classes would be available to residents for ½ hour on Mondays and Wednesdays beginning Monday, November 01, 2004 for a fee of $15.00 per session. The board felt this would be beneficial to the residents and requested staff to obtain proof of liability insurance from the instructor. Director Cousino stated that this information would be researched and presented at the next meeting before approving the classes to be held. Grant ReportsCFP 2004Director Cousino reported that CFP funds were received in mid-September and approximately 30% of the funds has been accessed. Mr. Cousino reported that he anticipates the remaining funds in the near future. Reports of Committees and SubcommitteesHUD Management Review Response LetterDirector Cousino reported that, as discussed at the last meeting, he and President Doty and Vice president Vear met to revise the draft HUD Management Review response letter. Mr. Cousino distributed copies of the revised response letter sent to the Detroit Office of HUD on September 09, 2004. Mr. Cousino also distributed copies of a letter of response sent to HUD regarding a request to perform a retroactive recertification for a former resident. Unfinished BusinessResolution #HHC 2005-03 – By-Laws Revision – Removal for AbsenteeismDirector Cousino reported that he had recently attended a City Council meeting where Council members approved the draft By-Laws revision containing clauses for removal from the Housing Commission Board for absenteeism. Director Cousino recommended adoption of resolution #HHC 2005-03 at this meeting. Vice president Vear, supported by Commissioner Skiver, moved to adopt Resolution #HHC 2005-03. The motion carried unanimously. Proposed ACOP ChangesDirector Cousino reported that the draft Applicant-completed Application should be completed in December. Silent Auction ItemsDirector Cousino reported that the silent auction discussed at the last regular meeting had to be postponed due to scheduling conflicts. Mr. Cousino stated that he planned to schedule the auction prior to the end of the month. Employee Health Insurance WaiverDirector Cousino reported that he met with legal counsel regarding this matter and is anticipating his opinion. Mr. Cousino stated that he would present the opinion at the next meeting. No action need be taken on this item at this time. New BusinessDraft Deceased Tenant Policy Revision – Removal of Certified Mail ClausesDirector Cousino recommended the removal of clauses specifying that correspondence with emergency contact designees are sent via certified mail. Mr. Cousino explained that this system is costly and time consuming and the procedures stated in the policy make it unnecessary. Vice president Vear moved to post the draft revision of the Deceased Tenant Policy for 30 days. Commissioner Field supported that motion and the motion carried unanimously. Resolution #HHC 2005 04 – Write off Bad DebtDirector Cousino reported that a $0.99 error had recently been made in refunding a rent credit for a recent move-out. Mr. Cousino stated that Resolution #HHC 2005-04 writes off the remaining balance from the accounting. Mr. Cousino recommended the Board adopt this resolution at this meeting. Vice president Vear, supported by Commissioner Skiver, moved to adopt Resolution #2005-04. The motion carried unanimously. Resolution #HHC 2005-05Director Cousino presented Resolution #HHC 2005-05 recognizing Commissioner Edna Skiver for her dedicated service on the Hillsdale Housing Commission as this was her last meeting as Commissioner on the Board. Mr. Cousino recommended the Board adopt this resolution at this meeting. Commissioner Field, supported by Vice president Vear, moved to adopt Resolution #HHC 2005-05. The motion carried unanimously. AdjournmentPresident Doty adjourned
Michelle Loren, Administrative Assistant | |||||||||||||||||||||||||||||||||||
