Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
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| Minutes – Annual/Regular Meeting July 07, 2005 Call to OrderThe regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, July 07, 2005, and was called to order at 12:12 p.m. by President Doty. Roll Call
Annual MeetingElection of OfficersPresidentCommissioner Field, supported by Commissioner Hudson, moved to elect Karri Doty as President. The motion carried unanimously. Vice presidentCommissioner Field, supported by Vice president Vear, moved to elect Patrice Hudson as Vice president. The motion carried unanimously. Additions to AgendaThere were no additions to the agenda. MinutesRegular Meeting April 04, 2005Vice president Vear, supported by Commissioner Hudson, moved to accept the minutes of the regular meeting held April 04, 2005 as presented. The motion carried unanimously. Regular Meeting, June 02, 2005Vice president Vear, supported by Commissioner Hudson, moved to accept the minutes of the regular meeting held June 02, 2005 as presented. The motion carried unanimously. Residents and Visitors with Commission BusinessHARA ReportPresident Doty asked attending residents for a report from the Hilltop Apartments Resident Association (HARA.)Following brief discussion, former officers from HARA stated that HARA had dissolved of its own accord. Residents cited lack of involvement as the reason for dissolution. Elevator RepairsMarlene Donihue (203) presented an inquiry into potential future elevator repairs. General discussion ensued. Accounts Payable Report/BillsBills in the amount of $18,682.97 were presented for payment. Vice president Vear, supported by Commissioner Field, moved to accept the accounts payable report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportMaintenance Supervisor Paul Piper presented a written report. Executive Director’s Report
Hillsdale Housing Commission Fiduciary IssuesDirector Cousino reported that the Commission had ended the 06/30/2005 fiscal year slightly better than projected, but presented his opinion that the Commission would still be listed as “financially troubled” under HUD’s systems, as discussed previously. Mr. Cousino stated that although severe cost-savings methods were in place, that he was extremely concerned about the future financial well-being of the Commission. AEL/Subsidy Calculation OverviewIn response to Commission inquiry at a previous meeting, Director Cousino provided board members with a copy of an AEL/Subsidy Calculation presentation. Following brief discussion, Commissioners requested that Mr. Cousino present this information when Commissioner Eames was present, or wait until the appointment of a new Commissioner, in November, 2005. Grant ReportsCFP 2005Director Cousino reported that he had received notice of the pending processing of CFP 2005 funds, and stated that he anticipated release in late September, 2005. Mr. Cousino stated that additional information would be presented upon receipt. Reports of Committees and SubcommitteesThere were no reports from committees or subcommittees. Unfinished BusinessCommissioner OrientationCommissioners requested that Director Cousino schedule Commissioner Orientation following appointment of a new board member, in November 2005. MERS PresentationDirector Cousino introduced Municipal Employees Retirement System (MERS) representative Colleen Wolters, in response to Commission inquiries during a previous meeting. General discussion regarding the Commission’s retirement program ensued. FY 2004 Audit Report – HUD ApprovalDirector Cousino distributed photocopies of a letter from the Detroit office of HUD, accepting the Commission’s FY 2004 audit report. New BusinessPHADA Rent Reform InitiativeDirector Cousino reported the receipt of literature from the Public Housing Authorities Directors Association (PHADA) regarding potential future legislation intended to simplify the rent calculation process. Mr. Cousino stated his opinion that the initiative would greatly benefit PHAs. Following brief discussion, Commissioners requested that Mr. Cousino provide copies of the literature to board members and to present a resolution in support of this initiative at a future meeting. Communications Provider Service AgreementDirector Cousino reported receipt of a draft service agreement to provide broadband network service to residents of Hilltop Apartments. Mr. Cousino stated that a cover letter had explained that the service provider was seeking comments on the draft agreement prior to finalizing the document and distributing for execution. Mr. Cousino stated his opinion that the draft agreement potentially discouraged open competition from service providers and recommended that the board not accept in its current form. Following discussion, Vice president Vear, supported by Commissioner Hudson, moved to disregard the draft agreement in its current form. The motion carried unanimously. Draft UIV/EIV PolicyDirector Cousino distributed a draft UIV/EIV Policy, developed jointly with several lower- and mid-Michigan PHAs and designed to implement data security measures required by HUD after granting access to several online income-reporting services. Following discussion, Commissioner Field, supported by Vice president Vear, moved to post the draft UIV/EIV Policy for thirty days’ public comment prior to potential future adoption. The motion carried unanimously. AdjournmentPresident Doty declared the meeting adjourned at 01:10 p.m. Respectfully submitted,
Alton D. Cousino III, PHM | |||||||||||||||||||||||||||||||||||
