Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
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| Minutes - Regular Meeting June 07, 2007 Call to OrderThe regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, June 07, 2007, and was called to order at 12:05 p.m. by President Doty. Roll Call
Additions to AgendaNo Additions to the agenda were presented. MinutesRegular Meeting April 05, 2007 Special Meeting, April 24, 2007 Commissioner Field, Supported by Commissioner Batt, moved to accept the minutes of the regular meeting held April 05, 2007 and the special meeting held April 24, 2007, as presented. The motion carried unanimously. Residents and Visitors with Commission BusinessHilltop NewspaperHelen Shultz (314) presented a concern that the daily newspaper delivered to Hilltop Apartments is often removed from the lobby. President Doty recommended that the newspaper should have a sticker placed on it to keep it in the lobby. Arts & CraftsSusan Seely (408) suggested having an arts & crafts class in the Community Room of Hilltop Apartments. Administrative Assistant Tia Spratt stated that she would look into this matter in the future. Change MachineSusan Seely (408) stated her desire for a change machine for the laundry room of Hilltop Apartments. Commissioners stated that had they looked into a change machine previously, and found it to be non-cost efficient. Accounts Payable Report/BillsBills in the amount of $40,457.89 were presented for payment. Commissioner Batt, supported by Commissioner Field, moved to accept the Accounts Payable Report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportWritten ReportMaintenance Supervisor Mark Rich presented a written report. Commissioner Batt moved to accept the Maintenance Supervisor’s Report as presented. The motion was supported by Commissioner Field and carried unanimously. Hallway paintingNo action occurred on this item. Mr. Rich reported receipt of a quote for painting the hallways and common areas of Hilltop Apartments. Executive Director’s Report
Commissioner OrientationBrief discussion was held regarding scheduling of a Commissioner orientation. Following discussion, Commissioners requested that Mr.Cousino schedule a date in the near future. Sundry Budget Line ItemDirector Cousino distributed a list of items charged to the sundry account by the Commission’s accountant as previously requested. HUD Responses to Industry Budget ConcernsMr. Cousino distributed literature from industry groups regarding proposed budget cuts and HUD’s responses to that literature. HDS Additional Software ModulesMr. Cousino recommended the purchase of additional modules for HDS (the Commission’s property management software). Director Cousino presented an opinion that the purchase of these additional modules may increase throughput on work orders, applications, and recertifications. Commissioner Field, supported by Commissioner Batt, moved to approve the purchase of the additional software. The motion carried unanimously. Meeting PA SystemFollowing brief discussion, Commissioner Batt moved to approve the purchase of a Public Address System for commission meetings. The motion was not supported. Grant ReportsCFP 2006 – Additional FundingMr. Cousino stated the Housing Commission had recently received $1,788.00 in additional CFP funds, as previously discussed. Unfinished BusinessResolution #2007-21 – Accepting MOA Monthly Report 11 of 12, 06/2007Commissioner Field, supported by Commissioner Batt, moved to adopt Resolution 2007-21 accepting MOA Report 11 of 12, 06/2007. The motion carried unanimously. Resolution #2007-20 – Adopting Records Retention and Disposition PolicyCommissioner Field, supported by Commissioner Batt, moved to adopt Resolution #2007-20 adopting a draft Records Retention and Disposition Policy. The motion carried unanimously. New BusinessAudit Presentation – John DiPiero, CPAMr. DiPiero discussed the HHC FY 06/2006 audit report and answered Commission questions. President Doty requested an additional meeting with the commission fee accountant to discuss the financial system. Resolution #2007-23 – Adopting FYE 06/30/2007 Budget Resolution #1No action occurred on this item. Commissioners agreed to discuss this item during a special meeting scheduled for June12, 2007. Resolution #2007-22 – Accepting FYE 06/30/2008 Annual Market Rent ReportCommissioner Field, supported by Commissioner Batt, moved to adopt Resolution #2007- 22 accepting the FY 2008 Annual Market Rent Report. The motion carried unanimously. Reasonable Accommodations Request – Flashing IntercomMr. Cousino reported receipt of Reasonable Accommodation Request for a flashing intercom. Commissioner Field, supported by Commissioner Batt, moved to approve the RAR, as presented. The motion carried unanimously. AdjournmentCommissioner Field moved to adjourn. Commissioner Batt supported the motion, which carried unanimously, and the meeting adjourned at 2:40 p.m.
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