Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
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| Minutes – Regular/Annual Meeting July 06, 2006 Call to Order – Annual MeetingThe regular annual meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, July 06, 2006, and was called to order at 12:10 p.m. by President Doty. Roll Call
Additions to AgendaThere were no additions to the Annual Agenda as presented. Elections of OfficersPresidentCommissioner Field, supported by Commissioner Eames, moved to nominate current President Karri Doty as President. No other nominations were presented and the motion carried unanimously. Vice PresidentCommissioner Eames, supported by Commissioner Field, moved to nominate current Vice President Patrice Hudson as Vice President. No other nominations were presented and the motion carried unanimously. Other Annual BusinessNo additional annual business was presented. AdjournmentThe Regular Annual Meeting adjourned to the regular monthly meeting at 12:15 p.m. Call to OrderThe regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, July 06, 2006, and was called to order at 12:15 p.m. by President Doty. Roll Call
Additions to AgendaThere were no additions to the Agenda as presented. MinutesRegular Meeting, April 06, 2006Special Meeting, April 17, 2006Special Meeting, June 21, 2006Commissioner Eames, supported by Commissioner Batt, moved to approve the minutes of the regular meeting held April 06, 2006, the special meeting held April 17, 2006, and the special meeting held June 21, 2006 as presented. Commissioner Field stated his opinion that future special meetings should be held in the Community Room of Hilltop Apartments in order to encourage Hilltop Apartments resident participation. Director Cousino reported that the Commission’s existing By-Laws allowed the Commission to meet at alternate times and locations. Brief discussion ensued. The motion carried unanimously. Residents and Visitors with Commission BusinessNo Commission business was presented by residents or visitors. Accounts Payable Report/BillsBills totaling the amount of $56,757.26 were presented for payment. Vice President Hudson, supported by Commissioner Field, moved to accept the Accounts Payable Report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportUnit Cycle/Turnover PaintingGeneral discussion ensued regarding unit cycle/turnover painting. Following extensive discussion, Commissioners requested that staff obtain bids for this service and present them for discussion and potential acceptance at a future meeting. Executive Director’s ReportOperations
HHC Bank Signature CardDirector Cousino presented a signature card for Flagstar Bank, to remove retired Commission member Terry Vear’s name from authorized Commission signatories and to add Commissioner Batt. The card was signed by all members. Projected FinancialsMr. Cousino distributed literature regarding proposed subsidy levels, and stated that FY 2007 subsidies were currently projected at 78% of eligibility. General discussion ensued. Grant ReportsNo grant reports were presented. Unfinished BusinessReasonable Accommodations Request – Absorb Cost of Unit TransferDirector Cousino provided Commissioners with an itemized list of expenses for turning over a unit that a resident transferred from. Mr. Cousino restated his report from an earlier meeting that the Commission had received a Reasonable Accommodations Request (RAR) for the Commission to absorb the cost of this move. Following extensive discussion, Commissioner Batt, supported by Vice President Hudson, moved to deny the request on the basis that the RAR did not meet the Commission’s definition of “reasonable.” The motion carried unanimously. City Telephone SystemNo action occurred on this item. Director Cousino stated that a city contractor had not submitted a bid for this item and that he would contact the contractor in the near future. New BusinessPet Policy Modification – Remove Cat Licensing RequirementMr. Cousino reported recent contact with officials from the City of Hillsdale who stated that the City does not require cats to be licensed, as previously stipulated. Mr. Cousino recommended that the Commission amend its existing Pet Policy to remove this requirement, and presented a draft revision of this policy. Following discussion, Vice President Hudson, supported by Commissioner Eames, moved to post the draft policy for 30 days public comment. The motion carried unanimously. Resolution #2007-01, Annual Rent Market StudyMr. Cousino distributed copies of the Commission’s recently completed Annual Rent Market Study. Following discussion, Vice President Hudson, supported by Commissioner Eames, moved to adopt Resolution 2007-01 and implement the flat rent schedule as submitted. The motion carried unanimously. HUD Financial Memorandum of AgreementDirector Cousino provided each Commissioner with a copy of a recently received Memorandum of Agreement regarding HUD’s FY 2006 PHAS financial score for the Commission. Following discussion, Vice President Hudson, supported by Commissioner Eames, moved to execute the Memorandum as submitted. The motion carried unanimously. Commissioner Eames also recommended a conference call with the Commission’s accounting firm to discuss the Memorandum in detail and Mr. Cousino stated that he would attempt to facilitate such a call in the near future. AdjournmentPresident Doty declared the meeting adjourned at 01:17 p.m.
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