Hillsdale Housing Commission
45 N. West Street � Hillsdale, MI  49242
Phone: (517) 439-1210 � Fax: (517) 439-9577 � E-mail: mail@hillsdalehousing.org

Minutes - Regular Meeting February 14, 2008

Call to Order

The regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, February, 14, 2008, and was called to order at 12:10 p.m. by President Doty.

Roll Call

Additions to Agenda

No additions to the additions were presented.

Minutes – Rescheduled Regular Meeting December 13, 2007

Commissioner LoPresto, supported by Commissioner Simons, moved to accept the minutes of the rescheduled regular meeting held December 14, 2007 as presented. The motion was carried unanimously.

Residents and Visitors with Commission Business

Application Process

Dorothy Cousino (205) expressed concern regarding the necessary process.  Administrative Assistant Tia Spratt briefly explained the steps to process an application. Ms. Spratt reported that all applications were being processed according to policy. 

Accounts Payable Report/Bills

Bills in the amount of $64,377.92 were presented for payment. Vice President Hudson, supported by Commissioner LoPresto, moved to accept the Accounts Payable Report and pay the bills as presented.  

Maintenance Supervisor’s Report

Maintenance Supervisor Mark Rich presented a written report. Following discussion, Commissioner Hudson moved to accept the Maintenance Supervisor’s Report as presented.  The motion was supported by Commissioner Simons and carried unanimously.

Executive Director’s Report

Commissioner Orientation

Mr. Cousino stated the commissioner training in Coldwater was scheduled April 08, 2008. Following discussion, commissioners agreed to attend the training. Commissioners requested that Director Cousino set up a meeting to discuss By Laws and internal policies before the training.          

HHC Board Vacancy

Mr. Cousino reported that he is considering recommendations received from City Hall to fill the vacancy on the HHC board.

            Flagstar Bank Signature Card

Mr. Cousino distributed a signature card to authorize signatories for Commission accounts at Flagstar Bank.

Auditor Notes

Director Cousino presented auditor notes regarding the FYE 06/30/2007. Commissioners   requested that the auditor, John Dipiero, to do an audit presentation. Mr. Cousino agreed to contact Mr. Dipiero to set up a meeting in the near future.

Grant Reports

No action occurred on this item.

Unfinished Business

Violence Against Women Act Policy – Optional Provisions

Commissioners reviewed the existing Violence Against Women Act Policy optional Provisions. Following discussion, the commissioners came to an agreement: 

Approved Provisions             

Section V. - Admissions and Screening, Paragraph B. Admissions Preference. 

Section X. - Court Orders/ Family Break-Up, Paragraph A and B.

Section XI. - Relationships With Service Providers, providing that it coincides with section VIII. - Confidentiality.  

Denied Provisions

Section VIV. - Transfer to New Residence, Paragraph A-E. 

Vice President Hudson, supported by Commissioner LoPresto, moved to approve the VAWA Provisions. The motion was carried unanimously.

Hilltop Apartments Work Items

            No action occurred on this item.

New Business

Application/Grievance Hearing Officer

            No action occurred on this item.

Resolution # 2008-04 – Modify Procurement Policy

Commissioner Simons, supported by Commissioner LoPresto, moved to adopt Resolution #2008-04 Modify Procurement Policy. The motion carried unanimously.  

Approve Draft Annual Plan

Commissioner LoPresto, supported by Commissioner Simons, moved to approve the Commission’s FY 2008 Draft Annual Plan as presented. The motion carried unanimously.

Adjournment

Commissioner Simons, supported by Commissioner LoPresto, moved to adjourn. The motion carried unanimously, and the meeting adjourned at 01:45 p.m.