12/13/2007 Meeting
Hillsdale Housing Commission
45 N. West Street Hillsdale, MI 49242
Phone: (517) 439-1210 Fax: (517) 439-9577 E-mail: mail@hillsdalehousing.org

Minutes – Rescheduled Regular Meeting, December 13, 2007

Call to Order

The rescheduled regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, December 13, 2007, and was called to order at 12:10 p.m. by President Doty.

Roll Call

Present were:	President Doty, Vice President Hudson, Commissioners Simons, and Commissioner LoPresto.
Absent was:	None.
Also present was:	Director Alton Cousino, Maintenance Supervisor Mark Rich, Administrative Assistant Tia Spratt, and the following Hilltop Apartments residents: David Knowles (105), Shelby Taylor (301), Bettie Monroe (206), Marlene Donihue (203), Theresa Geren (101), , Ella Mae Sheffer (207), Elsie Stratton (413), Helen Shultz (314), Dorothy Cousino (205), Marie Spade (415), Tom and Ruth Pauken (112) and Norma Gorden (visitor).

Additions to Agenda

No additions to the additions were presented.

Minutes - Regular Meeting December 13, 2007

Vice President Hudson, supported by Commissioner Simons, moved to accept the minutes of the regular meeting held September 06, 2007, as presented. The motion carried unanimously.

Residents and Visitors with Commission Business

No Commission business was presented.

Accounts Payable Report/Bills

Bills in the amount of $135,153.65 were presented for payment. Vice President Hudson, supported by Commissioner Simons, moved to accept the Accounts Payable Report and pay the bills as presented. The motion carried unanimously.

Maintenance Supervisor’s Report

Maintenance Supervisor Mark Rich presented a written report. Following discussion, Commissioners requested that Mr. Cousino and Mr. Rich compile a Hilltop Apartments work item list for presentation at a future meeting. Commissioner LoPresto, supported by Commissioner Hudson, moved to accept the Maintenance Supervisor’s Report as presented. The motion carried unanimously.

Executive Director’s Report

Operations		1 Br.	2 Br.
	Move-Ins:	4	0
	Move-Outs:	3	0
	Vacancies:	3	0
	Approved Applications:	0	0
	Applications in Processing:	7	0
	Applications on Waiting List:	0	5

Commissioner Orientation

Director Cousino reported that a NAHRO-sponsored Commissioner training session would be held at the Coldwater PHA in April 2008 and recommended that Commissioners attend. Following brief discussion, Commissioners agreed to attend the training and also discussed potential additional local training.

SAS 112 Accounting/Auditing Standards

Mr. Cousino discussed the Commission’s upcoming audit and reported that the audit would be subject to recently changed accounting/auditing procedures. Director Cousino stated that audit findings were likely for the fiscal year 2007 audit as a result of these changes. Mr. Cousino also stated that he was scheduled to attend an upcoming seminar regarding these changes, and should have additional information in the future.

Employee Health Savings Accounts

No action occurred on this item. Commissioners agreed to discuss the employee health savings accounts during an upcoming meeting.

Grant Reports

No action occurred on this item.

Unfinished Business

By-Laws/Personnel Policy Review

No action occurred on this item. Commissioners discussed a review of existing By-Laws/ Personnel Policy following Commissioner training.

New Business

Resolution # 2008-01 – Adopt Violence Against Women Act Policy

Commissioner Hudson, supported by Commissioner Simons, moved to adopt Resolution #2008-01 - Violence Against Women Act Policy. The motion carried unanimously.

Resolution #2008-02 – Honoring Retiring Commissioner Field

Commissioner Simons moved to adopt Resolution #2008-02 - Honoring retiring Commissioner Field. The motion was supported by Vice President Hudson and carried unanimously.

Resolution #2008-03 – Adopt FY 2007 AC Utility Study

Commissioner LoPresto, supported by Vice President Hudson, moved to adopt Resolution #2008 - FY 2007 AC Utility Study.

Request for Reasonable Accommodation - Bath Grip Bar

Mr. Cousino reported receipt of Reasonable Accommodation Request for a bath grip bar in an apartment at Hilltop Apartments. Commissioner Hudson, supported by Commissioner LoPresto, moved to approve the RAR as presented. The motion carried unanimously.

Request for Reasonable Accommodation – Doorbell

Mr. Cousino reported receipt of Reasonable Accommodation Request for a doorbell in an apartment at Hilltop Apartments. Commissioner Hudson, supported by Commissioner LoPresto, moved to approve the RAR as presented. The motion carried unanimously.

Elevator Repairs/Upgrades

No action occurred on this item. Commissioners requested that this item be added to a Hilltop Apartments work item list.

Vestibule Sidewalk Pad