Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
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| Minutes – Rescheduled Regular Meeting, January 06, 2009 Call to OrderThe regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Tuesday, January 6, 2009 and was called to order at 12:05 p.m. by President Martin. Roll Call
Additions to AgendaDirector Cousino reported two additions to the agenda. Mr. Cousino asked that H R Audit Prepayment and MHDA – Houghton Lake be added to the agenda under Director’s Report. Minutes - Regular Meeting, November 4, 2008Commissioner Sanford, supported by Commissioner Simons, moved to accept the minutes of the regular monthly meeting held December 04, 2008 as presented. The motion carried unanimously. Residents and Visitors with Commission BusinessResident ComputersA Hilltop Apartment resident expressed concern with misuse of tenant computers. She stated that the computers were not functioning properly due to inappropriate downloads. Mr. Cousino stated that he would have the computer repaired and install additional software to prevent future problems. Accounts Payable Report/BillsBills in the amount of $49,820.78 were presented for payment. Following discussion, Commissioner Simons, supported by Commissioner Sanford, moved to accept the Accounts Payable Report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportMaintenance Supervisor Mark Rich presented a written report. Executive Director’s Report
Annual Planning CalendarMr. Cousino presented an Annual Planning Calendar as previously requested. Following review and discussion, President Martin suggested additional details be added to the calendar. Commissioners requested a monthly calendar be distributed a month in advanced to upcoming meetings. FlagstarDirector Cousino distributed a signature card to update signatories for Commission accounts at Flagstar Bank. HR Audit PrepaymentMr. Cousino stated that a consultant had requested a 50% prepayment prior to initiating work on a Human Resource Audit. Commissioners authorized Mr. Cousino to proceed with payment as requested. MHDA – Houghton LakeDirector Cousino reported that a scheduling conflict existed for the regularly scheduled monthly meeting February 05, 2009. Mr. Cousino stated that the Michigan Housing Director’s Association’s winter conference was scheduled for that date. Following discussion, Commissioners agreed to change the next regular meeting to Wednesday February 18, 2009. Grant ReportsNo action occurred on this item. Unfinished BusinessCCTVCommissioners agreed to add this item to the agenda for an upcoming Commissioners planning session. No additional action occurred on this item. Policy Review – Policy ListNo action occurred on this item. New Commissioner Orientation/TrainingMr. Cousino reported that he recently reviewed orientation material supplied by Commissioner LoPresto that may be useful for new Commissioners. Following discussion, President Martin recommended ordering NAHRO’s Commissioners Fundamental book for new Commissioners. Staff/Board RetreatCommissioners suggested holding an upcoming Staff/Board Retreat at the Library. Director Cousino agreed to contact the Library for availability. Audit Update – FYE 06/30/2008Director Cousino presented correspondence from auditor John DiPiero. Mr. DiPiero reported HUD’s online financial reporting systems were still inoperable and indicated that additional costs would be necessary for completion of the Commission’s FYE 06/30/2008 audit report. Mr. DiPiero provided two options for completion of the audit. Following discussion, President Martin requested that Executive Director Cousino indicate that Mr. DiPiero should complete the audit as specified in the contract, for the contracted cost. New BusinessFY 2009 Annual Plan – Posting ApprovalCommissioner Sanford, supported by Commissioner Simons, moved to approve the Commission’s FY 2009 Draft Annual Plan for posting as presented. The motion carried unanimously. AdjournmentPresident Martin adjourned the meeting at 01:15 p.m.
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