Hillsdale Housing Commission
45 N. West Street � Hillsdale, MI  49242
Phone: (517) 439-1210 � Fax: (517) 439-9577 � E-mail: mail@hillsdalehousing.org

Minutes - Regular Meeting July 10, 2008

Call to Order

The regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, July 10, 2008, and was called to order at 12:15 p.m. by President Doty

Roll Call

Annual Meeting

            Election of Officers

President

Vice President Hudson volunteered to be nominated for President. Commissioner LoPresto and Simons supported the motion.  Vice President Hudson accepted the nomination. A vote was taken and the vote was unanimous.

Vice President

Commissioner Simons, supported by Vice President Hudson, moved to nominate Commissioner LoPresto for Vice President.  Commissioner LoPresto accepted the nomination.  A vote was taken and the vote was unanimous.

Additions to Agenda

No additions to the additions were presented.

Minutes - Regular Meeting June 05, 2008

Commissioner Simons, supported by Commissioner LoPresto, moved to accept the minutes of the regular monthly meeting held June 05, 2008 as presented. The motion carried unanimously.

Residents and Visitors with Commission Business

Laundry Room Disturbance

Marlene Donihue (203), expressed her concern for the use of the laundry room after the approved hours of 7:00 a.m. – 9:00 p.m. Following brief discussion, Mr. Cousino agreed to discuss this issue with the Hilltop Staff to come up with a solution.

Accounts Payable Report/Bills

Bills in the amount of $32,150.55 were presented for payment. Commissioner Simons, supported by Commissioner LoPresto, moved to accept the Accounts Payable Report and pay the bills as presented. The motion carried unanimously.

Maintenance Supervisor’s Report

Maintenance Supervisor Mark Rich presented a written report. Following discussion, Vice President Hudson moved to accept the Maintenance Supervisor’s Report as presented.  The motion was supported by Commissioner Simons and carried unanimously.

Executive Director’s Report

Hilltop Apartments Residents’ PC – Maintenance Contract

Director Cousino stated he contacted Sabretech regarding a quote for the quarterly maintenance on the resident’s new computers. The services would cost $500.00 a year. Mr. Cousino stated that the cost is paid with DART funds. Commissioners requested a DART fund wish list be presented in the near future. Vice President Hudson, supported by Commissioner LoPresto, moved to accept the Maintenance Contract quote. The motion carried unanimously.

Grant Reports

CFP 2009

Mr. Cousino stated that we have received the CFP 2009 funds. The funds have been deposited and are now available for use.

Unfinished Business

Hilltop Apartments Capital Needs List

            No action occurred on this item.

New Business

Resolution #HHC 2009-01 – Adopt Housekeeper Job Description

Director Cousino presented the previously-established Housekeeper Job Description. Commissioner LoPresto, supported by Vice President Hudson, moved to adopt the Resolution # HHC2009-01 - Housekeeper Job Description. The motion carried unanimously.

Employees Health Savings Account

Commissioners asked Director Cousino to provide a spreadsheet to show the savings made by switching to the Health Savings Account from the City’s Plan. Mr. Cousino stated he provide the information in next months meeting.

       Audit Report/Review

Commissioners requested the auditor give a live presentation in reviewing the Audit Report.

Sundry Budget Line Item

Following brief discussion, Commissioners requested that Accounting codes be added to the Accounts Payable Report.  The report will also include a Sundry breakdown.  

Commissioner Policy Review Schedule

Director Cousino suggested a Commissioners retreat to review policies. Commissioners agreed to the Policy Review Retreat. Mr. Cousino will plan the retreat in the near future.

Adjournment

Vice President Hudson, supported by Commissioner LoPresto, moved to adjourn. The motion was carried unanimously, and the meeting adjourned at 1:30 p.m.