Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
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| Minutes - Regular Meeting August 07, 2008 Call to OrderThe regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, August 07, 2008, and was called to order at 12:05 p.m. by President Hudson. Roll Call
Additions to AgendaNo additions to the additions were presented. Minutes - Regular Meeting July 03, 2008Commissioner Doty suggested the Hilltop Residents apartment number be excluded from future minutes. Following brief discussion, Commissioners agreed to exclude the apartment number from the future minutes. Commissioner Doty, supported by Vice President LoPresto, moved to accept the minutes of the regular monthly meeting held July 03, 2008 as presented. The motion carried unanimously. Residents and Visitors with Commission BusinessNo Commission business was presented. Accounts Payable Report/BillsBills in the amount of $15,229.29 were presented for payment. Vice President LoPresto, supported by Commissioner Doty moved to accept the Accounts Payable Report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportThere was a misunderstanding that the Maintenance Supervisor Mark Rich was no longer required to be at the monthly meeting. He is allowed to be present and/or available for questions and concerns, he just will no longer be sitting at the table. Following discussion, Mr. Cousino presented the Maintenance Supervisor Mark Rich report. Commissioner Doty moved to accept the Maintenance Supervisor’s Report as presented. The motion was supported by Commissioner Simons and carried unanimously. Executive Director’s Report
Installation of Satellite DishDirector Cousino stated that he has not received a response from HUD regarding the approval of the installation of satellite dish. He noted that there are enough funds from DART to pay the cost of $1,000.00 to have the satellites installed. Commissioners requested the satellite contractor be present at the next monthly meeting. Laundry RoomMr. Cousino stated that Hilltop Management sent out flyers reminding the residents of the appropriate use of the Laundry Room. Flagstar Signature CardMr. Cousino distributed a signature card to update and authorize signatories for Commission accounts at Flagstar Bank. RetreatCommissioners discussed when and where there retreat would possibly take place. Computer Room RenovationDirector Cousino stated that the Computer Room is in the process of getting new paint and carpet. CFP ReportNo action occurred on this item Unfinished BusinessHilltop Apartment Capital Needs ListNo action occurred on this item. Draft By-Laws RevisionCommissioner Doty supported by Vice President LoPresto, moved to approve the draft revision of the By-Laws. The motion carried unanimously. Director Cousino stated he will submit the approved revised By-Laws to City Council. Employees Health Savings AccountMr. Cousino distributed a spreadsheet showing the savings made by switching to the Health Savings Account from the City’s Plan. New BusinessResolution #HHC 2009-02 – Accept 06/30/2008 MASS CertificationCommissioner Doty, supported by Vice President LoPresto, moved to adopt Resolution 2009-02 – Accept 06/30/2008 MASS Certification as presented. The motion carried unanimously FY 2008 AuditMr. Cousino presented an Auditing Firm List. President Hudson requested that all firms on the list receive a bid request form regarding the FYE 06/30/2008. Draft Cell Phone PolicyDirector Cousino presented the Draft Cell Phone Policy for review. New ItemsPresident Hudson requested that a future agenda contain two items: 1.) DART Funds Wish-List, and 2.) HR Audit of Personnel Policies. AdjournmentThe meeting adjourned at 1:20 p.m.
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