Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
|
| Minutes - Regular Meeting October 09, 2008 Call to OrderA rescheduled regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Thursday, October 09, 2008, and was called to order at 12:07 p.m. by President Hudson-Martin. Roll Call
Additions to AgendaDirector Cousino requested that the agenda be amended to include Resolution #HHC 2009-04, Honoring Retiring Commissioner Doty, under the New Business section. Mr. Cousino also requested the addition of an ‘eLOCCS Certifier’ item under the Director’s Report heading. President Hudson-Martin requested that the New Business item be modified to include the item ‘Simons’ e-mail Account.’ Commissioners agreed to amend the agenda as specified. Minutes - Regular Meeting September 04, 2008Vice President LoPresto, supported by Commissioner Doty, moved to accept the minutes of the regular meeting held September 04, 2008 as presented. The motion carried unanimously. Residents and Visitors with Commission BusinessNo Commission business was presented by residents or visitors. Accounts Payable Report/BillsBills in the amount of $16,181.92 were presented for payment. Commissioner Doty, supported by Vice President LoPresto, moved to accept the accounts payable report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportWritten ReportMaintenance Supervisor Mark Rich presented a written report. Following extensive discussion, Commissioner Doty, supported by Vice President LoPresto, moved to accept the Maintenance Supervisor’s Report as presented. Antenna/Satellite SystemMr. Rich reported that he had received several quotes for upgrading the Hilltop Apartments antenna system in advance of national digital television conversion. Following discussion, Commissioner Doty, supported by Commissioner LoPresto, moved to approve the bid from AR’s and Yours Antenna Systems, for the quote of $9,730. The motion carried unanimously. Hallway CarpetingMr. Rich reported receipt of bids from carpet installers for replacement of carpet in the halls and common areas of Hilltop Apartments. Following extensive discussion, Commissioners agreed to accept the lowest bid from May’s Furniture for carpeting on the first floor hall and common areas. Commissioner Doty, supported by Commissioner LoPresto, moved to accept the bid from May’s Furniture, in the amount of $6,880. The motion carried unanimously. Executive Director’s ReportOperations
2008 Operating Fund ProrationDirector Cousino distributed a photocopy of an e-mail from PHADA, describing the Commission’s final FY 2009 operating fund proration, and explained that the proration was at 89% of eligibility instead of the 82% predicted by analysts earlier. Mr. Cousino stated that the increase proration resulted in roughly $10,000 more subsidy income than previously anticipated. eLOCCS CertifierMr. Cousino stated that eLOCCS, the HUD online capital drawdown system, required that a board member be identified as the ‘approving official,’ and certify the Executive Director to drawdown subsidy and CFP funds. Mr. Cousino reported that Commissioner Doty had served in this capacity but could no longer provide this service due to term limits. Following brief discussion, President Hudson-Martin agreed to serve in this capacity. Grant ReportsNo action occurred on this item. Unfinished BusinessHilltop Apartments Capital Needs Progress ReportMr. Cousino distributed an updated Hilltop Apartments Capital Needs Progress Report. Draft Cell Phone PolicyDirector Cousino reported that he had been unable to meet with colleagues regarding a draft Cell Phone Policy, distributed at an earlier meeting. Mr. Cousino stated that he intended to request comments and/or suggestions on the draft policy prior to adoption, but a scheduling conflict had prevented this review. Following discussion, Vice President LoPresto, supported by Commissioner Doty, moved to adopt the draft Cell Phone Policy as presented. The motion carried unanimously. Director Cousino stated that he would still submit the policy to a group of colleagues reviewing PHA policies in the near future. DART Funds Wish-ListDirector Cousino reported that no additional expenditures from DART funds were immediately necessary and therefore did not have items to comprise a ‘wish list.’ Board members presented no list recommendations when Mr. Cousino asked for any additional items. Human Resources Audit – Draft RFP FormMr. Cousino distributed a draft Human Resources Audit Request for Proposal form. Following discussion, Commissioners requested modification of the draft RFP form, then approved of its distribution. FY 2008 Audit – Bid AcceptanceMr. Cousino reported receipt of several quotations for performance of the Commission’s FYE 06/30/2008 audit, and distributed a bid tabulation form detailing the received proposals. Following discussion, Vice President LoPresto, supported by Commissioner Doty, moved to approve the quote from John DiPiero, in the amount of $9,950. The motion carried unanimously. New BusinessResolution #HHC 2009-04 – Honoring Retiring Commissioner DotyVice President LoPresto, supported by Commissioner Doty, moved to adopt Resolution #HHC 2009-04, honoring retiring Commissioner Doty. The motion carried unanimously. Director Cousino thanked Ms. Doty for her years of dedicated service. Simons’ e-Mail AccountPresident Hudson-Martin requested that Director Cousino contact Commissioner Simons to ask if he was interested in an e-mail account on one of the Commission’s public computers. Ms. Hudson-Martin stated her opinion that the e-mail account could prove beneficial for Commissioner Simons. Mr. Cousino stated that he would contact Commissioner Simons about this item in the near future. AdjournmentCommissioner Doty, supported by Vice President LoPresto, moved to adjourn. The motion carried unanimously and the meeting adjourned at 01:10 p.m.
| |||||||||||||||||||||||||||||||||||||||||||||||
