Hillsdale Housing Commission
45 N. West Street ¨ Hillsdale, MI 49242
Phone: (517) 439-1210 ¨ Fax: (517) 439-9577 ¨ E-mail: mail@hillsdalehousing.org
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| Minutes – Rescheduled Regular Meeting, 08/17/2009 Call to OrderA rescheduled regular monthly meeting of the Hillsdale Housing Commission was held in the Community Room of Hilltop Apartments on Monday, August 17, 2009, and was called to order at 12:05 p.m. by President LoPresto. Roll Call
Additions to AgendaCommissioner Martin recommended amending the agenda as presented to include the item “E.D. Evaluation” under the New Business agenda item. President LoPresto also recommended amending the agenda to include “Cell Phone Policy” under the New Business agenda item. Commissioners agreed to amend the agenda as presented with these inclusions. MinutesRescheduled Annual/Regular Meeting, July 09, 2009Commissioner Martin recommended modifying the minutes of the rescheduled regular meeting held July 09, 2009, to indicate that the Director stated he would present a draft Personnel Handbook during the Commission’s September meeting. Commissioner Clevenger, supported by Commissioner Sanford, moved to accept minutes as amended. Residents and Visitors with Commission BusinessNo Commission business was presented by residents or visitors. Accounts Payable Report/BillsBills in the amount of $17,426.69 were presented for payment. Director Cousino reported that the Commission’s photocopy machine was no longer functional and could no longer be serviced. The copier is still under contract, but is very old. Mr. Cousino stated that he has been given a newer copy machine under lease, for the same price as the maintenance contract on the old machine. Following discussion, Director Cousino agreed to find out if it would be more cost efficient to replace the copier or find another business that might service the old copier. Commissioner Sanford, supported by Commissioner Simons, moved to accept the accounts payable report and pay the bills as presented. The motion carried unanimously. Maintenance Supervisor’s ReportMaintenance Supervisor Mark Rich presented a written report. Executive Director’s Report
HSA RenewalsCommissioners requested that covered employees discuss their personal preferences regarding whether the Commission should renew their current Health Savings Account/Health Insurance policies or switch to a proposal. Mr. Cousino and Mr. Rich stated that they would present their findings at the September meeting. CD signatoriesDirector Cousino distributed signature authorization forms for CDs at First National Bank and at Monarch Community Bank. MI NAHRO Fall ConferenceMr. Cousino distributed literature describing an upcoming Michigan NAHRO conference and stated that he was not planning to attend. Commissioners did not express interest in attending this conference. Grant ReportsARRA CFP Funding - Elevator Repairs/UpgradesDirector Cousino reported that only one quote was within budget limits for repairs of the elevator at Hilltop Apartments. He stated that he was in process of negotiating a contract for this service. Unfinished BusinessFY 2008 Audit ReportNo action occurred on this item. Human Resources Audit Report – Personnel PolicyDirector Cousino stated that he would present a draft Personnel Policy handbook during the Commission’s September meeting. Strategic Plan TimelineCommissioner Martin and Director Cousino agreed to meet in the near future to finalize a timeline for completion of a Strategic Plan. Capital Needs Assessment – Major Work Items Progress ReportMr. Cousino stated that funds were unavailable for completion of major work items. Commissioners suggested reviewing the maintenance budget to see what might be available. Annual Planning CalendarCommissioners reviewed the Annual Planning Calendar. Alcohol in Common AreasMr. Cousino presented a draft Lease revision prohibiting possession and/or consumption of alcohol in common areas. Following discussion, Commissioners recommended a few changes in the draft. Commissioner Clevenger, supported by Commissioner Martin, moved to approve the Lease revision as amended for posting for 30 days public comment. The motion carried unanimously. FY 2009 Energy AuditNo action occurred on this item. Director Cousino stated that he was waiting for a final Notice regarding weatherization grant availability and stated that he would contact a local representative for these funds in the near future. New BusinessCell Phone PolicyDirector Cousino requested a waiver on the Cell Phone Policy regarding cost replacement of a broken cell phone. Following discussion, Commissioners decided to follow policy and denied the waiver. E.D. EvaluationVice President Sanford, supported by Commissioner Martin, moved to adjourn the regular meeting to a closed session. The motion carried unanimously, and the meeting adjourned to closed session at 01:20 p.m. The meeting readjourned at 01:37 p.m. Commissioners requested that Director Cousino respond to items listed on the Executive Director’s Annual Evaluation form at the next meeting. Mr. Cousino agreed to address items listed. AdjournmentCommissioner Simons, supported by Commissioner Clevenger, moved to adjourn. The motion carried unanimously and the meeting adjourned at 01:42 p.m.
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